TECHNICAL ASSISTANT TO THE DIRECTOR OF BOTTON-CHAMPALIMAUD PANCREATIC CANCER CENTRE

Technical Assistant to the Director of Botton-Champalimaud Pancreatic Cancer Centre Localização: Botton-Champalimaud Pancreatic Cancer Center Entidade Empregadora: Champalimaud Foundation Regime: Tempo Inteiro Posição: Técnico Início da Candidatura: 02 Out. 2024 Offer Description We are seeking a detail-oriented and proactive Technical Assistant to provide comprehensive support to the Director of Translational Research Botton-Champalimaud Pancreatic Cancer Centre. This role will involve assisting with various administrative tasks, managing schedules, and providing specialised support for ethics/grant applications, and research-related activities. The selected candidate will Manage calendar, schedule appointments, and coordinate meetings. Assist with travel arrangements, including booking flights, accommodations, and transportation. Act as a liaison between the Director and internal/external stakeholders, including researchers, collaborators, and funding agencies. Provide administrative support for ethics and/or grant applications, including compiling necessary documentation, and ensuring timely submission. Conduct basic research and gather information to support ethics/grant proposals and research projects. Maintain organised records of research-related documents, including ethics/grant applications, progress reports, and budgets. Assist with the preparation and submission of research presentations, reports, and manuscripts. Coordinate logistics for research-related events, such as conferences, seminars, and workshops. Assist with budget management, including tracking expenses and processing reimbursements. Handle confidential information with discretion and maintain confidentiality of sensitive research data. Anticipate the needs of the Directors and proactively provide support as required. Collaborate with other administrative staff and research team members to ensure smooth operations and communication within the research department. Perform other duties as assigned to support the Director of Research and research team. Skills/Qualifications Minimum qualifications Bachelor, or equivalent, degree in a relevant field, such as science, research administration, or business administration. Specific Requirements Essential skills Strong organisational skills and attention to detail. Excellent communication skills, both written and verbal. Excellent communicator in both Portuguese and English. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to multitask and prioritise tasks effectively in a fast-paced environment. Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders. Ability to maintain confidentiality and handle sensitive information with discretion. Flexibility and adaptability to meet changing priorities and deadlines. Familiarity with research terminology and academic writing styles preferred. Willingness to learn and take on new challenges related to research administration. Benefits Competitive fellowship commensurate with skills, qualifications and experience. Full immersion into a research excellence ecosystem with highly motivated researchers, supported by state-of-the-art technology and continuous development opportunities. Maximum allowable duration of the contract including the respective renewals OR Initial duration 12 months with possibility of renewal. Eligibility criteria National, Foreign or Stateless candidate(s) who hold a degree in a relevant field, such as science, research administration, or business administration and professional curriculum that reveals a profile appropriate to the activity to be developed. Selection process All CVs and motivation letters will be reviewed by the selection committee. Reference letters will be requested from shortlisted candidates, and those candidates deemed particularly well suited for the position will be invited for an interview. Evaluation Committee members Peter Bailey (Director of Translational Research) Craig Nourse (Manager of Advanced Platforms) José Mário Leite (Manager of Operations) Application materials Candidates must provide A completed application form, Call Ref. “TA_BCPCC”; A letter of motivation (max. 2 pages), highlighting your suitability for the role, salary expectations and notice period; CV (max. 2 pages); Names and contact information for at least 2 references. If you do not wish that we contact current or past employers, please state so and why in your letter of motivation. How to apply Candidates must send a single annexed PDF document containing the application materials stated in the call to: mariana.sampaio@research.fchampalimaud.org The call reference will be asked and not having may invalidate your submission. This call reference reference is TA_BCPCC Applications are also accepted in paper, sent or handed to: Mariana Sampaio, Project Manager. Botton-Champalimaud Pancreatic Cancer Center Avenida Brasília, 1400-038 Lisbon, Portugal. Notification of results All candidates will receive a receipt of acknowledgment within 7-10 business days.The highest scoring candidate will be notified by email or telephone. All other candidates will be notified solely by email of the outcome of the recruitment process. After being notified, candidates will have 10 working days to present a claim for redress by email (mariana.sampaio@research.fchampalimaud.org). If no claim is received by the Champalimaud Foundation, the Evaluation Committee's decision will become definitive. About Us Research is at the heart of the Champalimaud Centre for the Unknown, a modern research and clinical facility situated on the waterfront in Lisbon, Portugal. The goal of Champalimaud Research (CR) is to perform world-leading fundamental and translational research. Current research work is focused on the fields of neuroscience, physiology and cancer. Champalimaud Research comprises a team of over 400 scientists from around the world. English is the official language of the Centre. Lisbon’s sunny Atlantic Mediterranean climate, vibrant culture and high quality of life make this a great place to live and work. Relevant Institutional Information In line with our community guidelines and Equality, Diversity and Inclusion policy and Gender Equality Plan, no candidate may be privileged, favored, prejudiced or deprived of any right or excluded from any duty on the basis of age, sex, gender identity, sexual orientation, race/ethnicity, disability, chronic illness, language, nationality, territory of origin, family status (marital, pregnancy and maternity, having or not having dependents), socioeconomic situation, education, religion, political or ideological beliefs, trade union membership, or on any other grounds which are irrelevant to decision-making. Legal Notices The present call has the sole purpose of filling the indicated research position. This call may be canceled at any time on or before the jury’s evaluation of all eligible candidates and the recruitment process shall be concluded on the day of the full execution of the contract between the Champalimaud Foundation and the selected candidate.