OFFICE AND BUSINESS ASSISTANT (F/M/DIV)

Are you a highly organized and detail-oriented professional, who thrives in a fast-paced environment? Do you have excellent communication skills and a passion for delivering exceptional support? Are you looking for a new challenge in a dynamic and multicultural team? Then we have the perfect opportunity for you! Join us as our new Office and Business Assistant! As an Office and Business Assistant, you will be responsible for providing administrative support to our team, coordinating office activities, and collaborating on events and projects. You will be the first point of contact for many of our visitors and callers and will be expected to provide exceptional customer service and support. In your new role, you will: Coordinate office activities : Maintain organized electronic and physical filing systems and databases; Handle and respond to queries via telephone and e-mail; Manage incoming and outgoing mail; Ensure all necessary office supplies are in stock by maintaining inventory and proactively ordering; Manage the company fleet; Serve as the first person of contact for travel and general company orders Collaborate on Events: Plan and execute company events; Welcome and direct visitors; Work with team members to support various projects and initiatives Support Health & Safety: Act as Deputy and provide general support to the Health & Safety Technician; Assist with queries or actions outlined in the yearly plan Help with Meetings : Schedule meetings; Assist with meeting room management, agenda and event organization; Take notes and summarize discussions Work on Ad-hoc Initiatives: Prepare reports and presentations for internal and external distribution; Review intranet content; Support the senior director with administrative organization; Prepare speeches and posts using company information or other relevant searches by selected themes Assist with Internal policies: Help prepare manuals and guidelines; Maintain manuals up to date; Monitor and follow-up process exceptions You are a highly motivated professional with high-quality standards. You are confident and communicative, being able to work independently in a fast-paced environment. You are a proactive problem-solver who prioritizes tasks effectively with a keen eye for improvements. You are best equipped for this role if you have: A University degree in a relevant field At least 3 years of experience in an administrative assistance role Previous experience in Health & Safety is desirable, but not essential - willingness to learn is required Advanced knowledge of MS Office Suite (PowerPoint, Word, Excel, Outlook) Ability to work in a fast-paced environment prioritizing multiple tasks and working independently Establish and maintain effective working relationships Proficiency in English Please send us your CV in English .Contact: Luis Oliveira, LinkedIn#WeAreIn for driving decarbonization and digitalization. As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener. Are you in? - Welcome to Infineon Technologies Business Solutions in Porto! - Infineon Technologies Business Solutions is a vibrant global hub, driven by diverse talents and an operational culture of excellence, in a privileged geographic location. The team of more than 25 nationalities works together in a dynamic, diverse and inclusive environment. We lead innovation and digital transformation, shaping the future of Infineon Technologies. At the heart of everything we do, people matter most. Our ultimate goal is to craft a unique experience for both our customers and employees. At our site, you will find a range of diverse teams that have built a reputation for delivering high-quality services for all Infineon in Finance, Procurement, Human Resources, IT, Audit, Legal, Compliance, Business Continuity and Sustainability, Cyber Security, Communication, Corporate Supply Chain Logistics and Sales & Marketing. Porto is a powerhouse of ideas and solutions, a key player in the global company’s puzzle, delivering specialized services and innovative solutions. Together, Infineon Technologies Business Solutions will continue to shape the future, driving innovation and excellence for years to come. We are on a journey to create the best Infineon for everyone. This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills. We look forward to receiving your resume, even if you do not entirely meet all the requirements of the job posting. Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process. Click here for more information about Diversity & Inclusion at Infineon.