NON-PROJECT ORDERS SPECIALIST

Overview.
The Non-Project Orders Specialist is responsible for managing the end-to-end process of non-project orders across multiple countries and ERP systems.
The role ensures seamless coordination between customers and suppliers, from quoting and procurement to invoicing and payment collection.
The successful candidate will maintain high levels of accuracy, timeliness, and communication throughout the order lifecycle.
What will you do? - Customer Requirements Management.
Liaise with customers to understand and clarify non-project order requirements; Ensure all necessary details are gathered to initiate the order process; - Supplier Quotation.
Request and obtain quotations from at least two suppliers for every order; Evaluate and compare supplier quotes to ensure cost-effectiveness and quality standards; - Customer Quotation.
Prepare accurate and competitive customer quotations based on supplier inputs and internal guidelines; Submit customer quotes promptly and follow up as needed; - Customer Purchase Order (PO) Management.
Collect and verify the accuracy and completeness of customer purchase orders; Perform internal customer credit checks to ensure compliance with financial policies; - Supplier Purchase Order (PO) Management.
Generate and send supplier purchase orders based on verified customer requirements; Ensure timely and accurate processing of supplier POs; - ERP Management.
Accurately log customer purchase orders into the relevant ERP system; Maintain updated records and documentation for all orders; - Order Fulfillment and Delivery.
Monitor supplier delivery schedules to ensure timely fulfillment of orders; Proactively follow up on any delays or issues; - Customer Invoicing and Payment Collection.
Prepare and send customer invoices upon order completion; Follow up with customers to ensure prompt payment and resolve any discrepancies; - Process Improvement and Compliance.
Identify opportunities to enhance eƯiciency and accuracy in the non-project order process; Ensure adherence to company policies, legal requirements, and industry standards.
What are we looking for? - Educational Background.
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred; - Professional Experience.
Minimum 2–3 years of experience in order management, customer service, or supply chain roles; Experience working with multiple ERPs and knowledge of international order processes is a plus; - Language Skills (required based on region).
For Nordics & Germany.
Proficiency in German and at least one Nordic language (Swedish or Norwegian) is ideal; For MED (Southern Europe).
Proficiency in Spanish and Italian is prioritized; knowledge of Portuguese is a plus; - Technical Skills.
Proficiency in ERP systems (e.
., SAP, Odoo, or equivalent); Strong knowledge of MS Office, particularly Excel; - Key Competencies.
Excellent organizational and time management skills; Strong analytical and problem-solving abilities; Outstanding verbal and written communication skills; High attention to detail and accuracy; Customer-focused mindset with strong interpersonal skills.
Working Conditions.
- Typical office environment.
hybrid/remote options may be available; - May require occasional coordination across different time zones.
What can you expect from us? - Work in a collaborative, innovative environment with leading OEMs; - Career growth opportunities in a global organization; - A permanent job contract for a long term project; - Tech equipment + SIM Card + personal smartphone; - Health and Life Insurance; - Social events and team buildings; - The commitment of letting you grow with us, and be rewarded accordingly; - A dynamic and young team that will be always there to support you; - Training in the latest technologies; - Coffee, fruits, snacks and a warm welcoming when you pass by the office.