DOCUMENT CONTROLLER - LISBOA

FUNÇÃO.
DOCUMENT CONTROLLER DESCRIÇÃO DA FUNÇÃO.
- Managing, controlling and ensuring the structure, forwarding, quality and security of communications and information within the project as well as with clients, suppliers and consortium partners - Coordinating and ensuring compliance with customer requirements governing information, communication and documentation within the projects - Planning, setup and coordinate the development of project IT in the framework of the DMS Software in use - In Collaboration with the IT manager ensure the operation of the document management system - Manage the organizational documentation through the document lifecycle, maintaining the organizational documents and the document management system - Identify and investigate the need for documents of various types - Make sure that organizational documents go through a documented and approved review and approval process, before they are made available - Make sure that the internal controls are in place and functional - Ensure the security, accessibility and adequate distribution of organizational documents - Participate in the development of guidelines for design, review and storage of documentation and encourage its application - Manage contracts with external entities responsible for the maintenance, development, testing and placement of the document management tool, in the productive environment - Approve, the insertion of new functionalities in a productive environment, or the changes/corrections of the existing functionalities - Specify the requirements, for defining access permissions, to the document management system, of entities and their users - Ensuring the access and archiving of project information - Design, registration and continuous improvement of the processes, procedural sequences and specifications of the document management system - Compilation of reports from the Document Management System and support for the preparation of project reports - Preparation of project instructions, related to document handling, within the scope of each project, considering their specificities and in coordination with the respective Project Director - Coordination, preparation, and approval of document supply lists - Monitor the operation of the document management system, ensuring its adequate operation in conformity of the projects and company needs - Continuous review to ensure compliance with customer requirements based on document status, project specifications and customer feedback - Active coordination of the customer technical documentation dispatch, in collaboration with the engineering department - Reporting on the progress of documentation preparation, including recording and reporting of execution deviations - Handling and managing of related subcontracts, like final documentation, document copies, documents digitalization, etc.
- Ensure that the users of the Document Management System are aware of the system's capabilities and use it in accordance with existing procedures - Propose and provide training actions to the users of the Document Management System - Plan and conduct meetings and presentations related to document management; PERFIL.
Experience.
At least 5 years work experience in industrial projects Required Qualifications - Degree in Engineering - Preferred experience in power, heavy industrial, gas separation, oil / natural gas or process facilities.
- Experience in construction projects strongly valued - Language skills.
English, others (German, Portuguese, French) are beneficial - MS Office - Soft skills.
target oriented, team player CONDIÇÕES.
- Meaningful Work - Competitive remuneration - Continuous training - Opportunity to integrate a multicultural and dynamic team, based on strong values and principles - Overall conditions of an international successful group - Additional benefits LOCALIDADE.
LISBOA