COMPREHENSIVE DRIVING SCHOOL MANAGEMENT SYSTEM

Need System for Driving School Staff, Driving Instructor, Learners, Franchise *Each Staff to login with username and Password *Each Instructor to login with username and Password *Each Learner to login with username and Password * Keep track of Instructor franchise, pay per pupil, our commission also any instructor on weekly flat rate franchise * Keep Learner on Waiting list if no instructor available 1.
Driving School (System) The central component, or Admin Dashboard, oversees and coordinates activities across franchises, pupils, and instructors.
Key Features.
Unified Dashboard.
View system-wide analytics for pupil enrollment, instructor utilization, franchise performance, and overall revenue.
Compliance Tracking.
Ensure instructors’ certifications, insurance, and franchise licenses are up-to-date.
Audit Trails.
Track changes and actions taken by users across franchises, pupils, instructors, and admins.
Global Settings.
Set up and manage school-wide policies for booking, payments, lesson cancellations, and refund procedures.
Keep Learner on waiting list with their name, address including contact number.
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Pupil Management Module The Pupil Management Module tracks each pupil’s details, schedules, payments, and progress, with tools to communicate effectively with them.
Key Features.
Pupil Registration.
Register pupils with details such as contact info, driving experience, preferred location/franchise, and package selection.
Progress Tracking.
Track each pupil's journey, including lessons attended, feedback received, test readiness, and pass/fail statistics.
Online Booking.
Allow pupils to book lessons online, selecting the location, instructor, and type of lesson (e.
., beginner, refresher).
Payment Processing.
Accept payments online for lessons, packages, or exams, with installment options and automated invoicing.
Pupil Dashboard.
Provide pupils a dashboard to view their schedule, progress, and upcoming payments, plus options to reschedule lessons.
Automated Notifications.
Send SMS or email reminders for upcoming lessons, progress updates, and payment reminders.
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Instructor Management Module The Instructor Module focuses on instructor scheduling, performance tracking, and ensuring they are allocated according to demand and location.
Key Features.
Instructor Profiles.
Register each instructor with details like qualifications, location, preferred lesson types, and experience level.
Schedule Management.
Define instructor availability, including regular hours, vacations, or days off, and assign them to specific locations.
Lesson Assignment.
Match instructors to pupils based on location, availability, and pupil needs, get learners to sign electronically terms and conditions of business.
Performance Monitoring.
Track pass rates, feedback from pupils, and hours taught, and link performance to potential bonuses or incentives.
Compensation Tracking.
Automate instructor payouts based on completed lessons and track bonuses based on feedback or pass rates.
Instructor Dashboard.
Provide instructors a dashboard to view their schedules, pupil feedback, lesson details, and earnings, communicate with learner from System.
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Franchise Management Module If the driving school operates with multiple franchises, this module will streamline franchise operations, allowing each to function semi-autonomously under the main driving school umbrella.
Key Features.
Franchise Profiles.
Register each franchise with details like location, and assigned instructors.
Resource Allocation.
Manage each franchise’s allocation of vehicles, instructors, and slots for lessons based on local demand.
Revenue and Expense Tracking.
Track revenue generation, expenses, and profit-sharing arrangements between the central school and each franchise.
Franchise Performance Analytics.
Generate reports on franchise performance in terms of pupil enrollments, pass rates, lesson counts, and revenue.
Franchise Admin Access.
Provide restricted admin access for franchise managers to manage pupils, instructors, and schedules specific to their location.
Compliance Management.
Track franchise-level compliance, such as local licenses, insurance for vehicles, and health and safety standards.
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Admin (Central Management) The Admin module serves as the central hub for managing all aspects of the driving school’s operations, particularly overseeing pupil, instructor, and franchise modules.
Key Features.
Access Control and User Management.
Define user roles and permissions (e.
., pupil, instructor, franchise admin, central admin) to ensure secure access, also get instructors to sign franchise tems and Conditions electronically.
Reporting and Analytics.
Generate comprehensive reports across all modules for overall performance, pupil progress, instructor success rates, and financial metrics.
Automated Alerts and Notifications.
Set alerts for upcoming renewals, payment failures, schedule conflicts, and other important updates.
Policy Management.
Define and enforce policies related to refunds, cancellations, instructor ratings, and performance bonuses.
System Integrations.
Integrate with third-party applications such as payment processors, communication platforms, and CRM systems.
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Online Booking System The Online Booking System provides an easy-to-use interface for both new and existing pupils to book lessons, select instructors, and manage their driving journey.
Key Features.
Lesson Booking Portal.
Allow pupils to book lessons online, selecting date, time, location, and preferred instructor.
Availability Checker.
Provide a real-time view of available slots based on instructor schedules and pupil preferences.
Flexible Booking Options.
Enable pupils to choose single lessons, group sessions, or package options with bulk discounts.
Rescheduling and Cancellations.
Provide rescheduling or cancellation options, with clear guidelines on fees or deadlines.
Payment Processing.
Support online payments during booking, with options for credit cards, digital wallets, and installment payments.
Automated Booking Confirmation and Reminders.
Send booking confirmations and reminders for upcoming lessons, cancellations, or rescheduled lessons.
Pupil Dashboard.
Allow pupils to view upcoming and past bookings, their lesson progress, and total hours completed.
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