ADJUDICATION ADMINISTRATIVE ASSISTANT

Position Description.
At the direction of the Agency and/or Center Adjudication Manager, perform a variety of administrative and secretarial functions for the DOS/Adjudication/Customer Service/FPM Management Staff.
Maintain all office functions associated with meeting the needs of the Adjudication office including incoming calls, correspondence and faxes.
Due to the nature of the government contract requirements and/or clearance requirements, U.
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Citizenship is required.
This position is located in our 3 Lear Jet Lane, Albany, NY, office with work performed at client site in 111 Genesee St., Suite 101, Buffalo, NY .
Your future duties and responsibilities.
Under the guidance of the onsite Government management team, the Adjudication Administrative Assistant shall perform a variety of administrative and secretarial functions for the Adjudication/Customer Service and/or Fraud Manager.
The Adjudication Administrative Assistant is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.
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schedules, memoranda, briefing papers, taskers, etc.).
The Adjudication Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions.
• Answer incoming calls (internal and external) in an office • Organize, type, collate, and file sensitive material • Take and distribute meeting minutes as needed • Monitor Inbox holds daily • Maintain adjudication schedules • Generate reports at scheduled intervals.
daily, weekly, bi-weekly, etc., including.
o ATS Audit Reports o Error Rates Report • Generate Age Analysis report • Photocopy cases for Adjudication Manager and Supervisors • Record all completed trainings for passport specialists/supervisory passport specialists, including both core requirements and miscellaneous courses.
• Draft schedules • Maintain Adjudication Sign-In Sheets • Update Projected and Actual Overtime in the Overtime Log from the Overtime binder • Update and distribute Adjudication Schedules • Assist with organizing online trainings • Assist with data entry and mailing ? Ship undeliverable over 90 Day, damaged and mutilated Products ? ITP Entry- Incident Tracking Program entries ? Maintain adjudication critical supplies Required qualifications to be successful in this role.
• Must meet all qualifications requirements of the Administrative Assistant Level I • Ability to accurately manage tasks and assignments • Strong organizational skills, time management, and attention to detail • Ability to disseminate information and/or requests to all office personnel and compile responses • Ability to adapt to changes in procedures and assignments • Ability to establish working relationships at all organizational levels • HS diploma (2 year college degree preferred) and; • Demonstrated experience with document management, preferably for a legal department or other office, and; • Two (2) years of experience as an Administrative Assistant in an office environment, including; • One (1) year of experience supporting at an executive level; • Four (4) years of experience using a variety of office software, specifically.
Microsoft (MS) Word, MS Excel, MS PowerPoint, MS Publisher, and MS Outlook, and; • Demonstrated ability to prioritize and organize simultaneous work flow duties Hourly Rate.
$/hour CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role.
The determination of this range includes various factors including but not limited to.
skill set level, relevant experience and training, and licensure and certifications.
Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include.
•Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category.
•401(k) Plan and Profit Participation for eligible professionals •Additional benefits determined by your Service Contract Act.
•Paid Time Off (PTO) •Paid Federal Holidays •Health & Welfare Benefits Due to the nature of this government contract, US Citizenship is required.
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., please email the CGI U.
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are contingent upon the ability to successfully complete a background investigation.
Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.
Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check.
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CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.