TRAVELLING EA/ CHIEF OF STAFF

For a successful businessman we are looking for a well experienced Travelling EA/ Chief of Staff to support his businesses and lifestyle, based in Faro, Portugal with extensive travel.
Separate apartment provided.
***Please note that this role does NOT require the management of private properties.
It is essential to have extensive experience in personal and business support.
This role is to provide exceptional support in all aspects of his life, with 60% covering business and 40% on the private/ personal side in a fast paced environment.
For business the industries are automotive and health and cover several other areas since he is an angel investor.
The role is based near his home and office close to Faro, Portugal.
Travel is up to 60% of the time and candidates should be used to work across different time zones, on multiple projects and as a team.
When travelling the entrepreneur travels with his team consisting of various people (e.
.
security and a stylist).
Travel includes Europe, Eastern Europe but also Asia and Africa, sometimes 2 weeks at a time.
As a gatekeepers this role filters contacts, information, presents, researches, schedules and streamlines his every move to work efficiently which includes a wide scope of responsibilities from taking meetings, presenting business proposals, checking hotel rooms, making arrangements or purchasing fresh flowers.
The duties of the Travelling EA/ Chief of Staff.
Act as main point of contact across several companies and act as a gatekeeper Communicate between the business, his travel team and organization Extensive diary management (icloud) and support the CEO in daily life (reminders etc.) Organize and book all travel (private and commercial) and accommodation (usually well in advance) Inbox management and act quickly if required Conduct extensive research and create presentations and reports Introduce business structured processes and standards if needed Prepare for and attend meetings (representing the CEO if necessary) Travel with the CEO and his travel team Manage and update social media accounts Organize and attend large events (which include celebrity guests) Ensure accommodation is to required standards (fresh flowers, snacks, drinks etc.) Deal with personal requests (personal shopping, gifts, etc.) The requirements of the Travelling EA/ Chief of Staff.
A min.
of 5 years 'experience as EA/ Chief of Staff with travel or in a similarly demanding role (private service experience not essential) Must be legal to work in the UK/ EU (visas will be obtained if required) Clean driver’s license Fluency in English essential/ other European languages a benefit (Spanish/ Dutch/ German) and/ or Mandarin Strong IT skills in MS & Apple, Excel and Word Must be free to travel extensively and over several weeks Experienced in organizing events Experienced in Photoshop/ Illustrator/ Canva and in managing social media ideally Able to deal with press media is an advantage (incl.
TV appearances) Any experience in writing business plans/ proposals/ presentations is an advantage Strong organizational and communication skills Be well presented for high profile events (clothing allowance provided if required) Ability to work independently, pro-actively, due diligently and to a high standard Excellent written references from past employers Recent security check (to be applied for if not available) A demanding role that is perfect for candidates who thrive in busy environments and under pressure while staying calm and focused.
An acute eye for detail, as well as flexibility are essential as the environment is quite fluid.
Other desirable attributes are to be switched on, able to contribute to business discussions and be able to put forward, manage and implement ideas that fulfil the organization's goals.
The well-appointed apartment provided is within walking distance of the office and stunning local beaches.
Hours.
Mon -Fri9am- 6pm remotely, 24/ 7 when travelling due to different time zones.
For extra days worked, time in lieu is given (some bank holidays may need to be worked).
Salary.
€ gross a year based in Faro, Portugal, depending on experience plus a self-contained apartment.
28 days holidays including bank holidays.
Accommodation while travelling provided (staying in same hotel as the CEO).
Allowances provided for subsistence and outfits.
Apple laptop and phone provided.
To start.
as soon as possible Required skills Administrative Support Diary Management Event Planning International Business International Travel Organisational Skills Presentation Skills European languages High Net Worth Individuals Executive Support