PROFESSIONAL, ADMINISTRATIVE ASSISTANT

JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. Responsibilities: Provide high-level administrative support, including managing calendars, scheduling appointments, and coordinating travel arrangements. Prepare and edit correspondence, presentations, reports, and other documents as needed. Manage and prioritize incoming communications, including phone calls, emails, and mail, and handle them professionally and efficiently. Coordinate and organize meetings and conferences, including arranging logistics, catering, preparing agendas, taking minutes, and following up on action items. Prepare and process expense reports, ensuring accuracy and timeliness. Partner with local marketing and comms to organize content and create presentations for internal leadership meetings, staff events, off-site retreats, and town hall calls. Partner with the local marketing and comms team to coordinate operational activities, meetings, outreach activities. Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion. Develop and maintain effective working relationships with clients (externally) and colleagues (internally) Education, experience, and skills: 5+ years of relevant experience Proven experience as an Executive Assistant or in a similar role. Strong organizational and time management skills, with the ability to multi-task and prioritize effectively in a fast-paced environment. Strong attention to detail, ensuring accuracy in all tasks and deliverables. Professional written and verbal communication skills. Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook. Exceptional interpersonal skills, with the ability to interact with individuals at all levels internally and externally. Proactive problem solver with the ability to think critically and make sound decisions. High level of discretion and confidentiality. Ability to adapt quickly to changing priorities and work independently with minimal supervision Fluent in Portuguese and English, Spanish is a plus If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.