P2P OFFICER

Company Description Natixis in Portugal is fully integrated in the global organization of Natixis, a French multinational financial services firm specialized in Asset & Wealth Management, Corporate & Investment Banking, Insurance and Payments. A subsidiary of Groupe BPCE, Natixis counts nearly 16.000 employees across 38 countries. Based in Porto, Natixis Centre of Expertise mission is to transform traditional banking by developing innovative solutions for the bank’s business, operations and work culture worldwide, as a key driver of the company’s culture of agility and innovation. Teams of IT and Banking Support Activities work in an integrated, inclusive and transversal way, supporting all the business lines and country platforms. Natixis in Portugal is the best combination of a “start-up mindset” with a large, solid structure. Its unique culture gives true meaning to a “beyond banking” personality: to be a real entrepreneur, self-challenging, ever striving to excel and go that extra mile. Job Description Team presentation and main goal: P2P Officer team is involved in P2P PROCESS. In this process, P2P Officer team is in charge of: Management of supplier invoices from receipt to preparation for payment (input, recovery…); Analysis and monitoring of payment deadlines (analysis of debtor supplier posts, payment delays, unauthorised invoices identification and resolution of blocking points, etc.) in order to ensure that invoices are paid on time; Performs checks on invoices; Applies invoices validation rules; Resolves invoice mismatches autonomously; Support and advise the requesters in filling their purchase request; Ensures that adequate workflows are launched to resolve invoice mismatches; Ensuring the fluidity of the process. Main tasks and goals: Main goals: Receive invoices, ensure validity, have them validated and prepare payment Recovers direct invoices or credit notes and transfers to scanning center and completes information where necessary, after OCR prefilling; Consciously check correct transcription of invoice data and stored; Ensures that the invoice received complies with the defined process (must not be subject to purchase request); Identifies the validator of the invoice; Send the document to validator for validation/process regularization if necessary; Receipt of the invoice, performs an invoice quality check including the legal mentions of the invoice; Performs manually if necessary, the matching with a regularization Purchase order; Prepare the payment: and enter the banking data; Support end user in the initiation of purchase requests; Answer to user requests; Completion / modification of the purchase request when necessary (especially when no catalog) Manage and track supply failures; Provide technical support to key users; Analyze malfunctions and suggest areas for improvement; Monitor purchase requests and supplier services; Process purchase requests, enter and track orders; Propose, update and verify the application of the rules and procedures; Check the application of supplier conditions and alert if necessary; Follow the deliveries through the receipts that are made by the initiators and restart if necessary; Relaunch suppliers in case of delivery delay and inform the requester; Ensure and monitor the management of returns and product exchanges; Challenge of the buying channel selected; Approval of the PR; Follow-up of supplier confirmation; Closing of the PO when consumed when necessary; Technical reception of the good / service in the tool; Work on monthly closure of accounts in compliance with the deadlines for closure, etc.); Validate invoices with price differences after agreement and validation of buyers. In some other case P2P Officer can also Rejects invoices to suppliers, where applicable; Requests credit note from supplier, where needed and performs validation of received credit notes; Contact supplier for clarification; Reconciles and clears balance in case of discrepancies between goods receipt and invoice receipt; Handles transactional enquiries related to invoice and payment; Performs legal/VAT compliance check and tax calculations; Handles and resolves unapproved invoice cases, supported by Requester, Requester Hierarchy and the Buyer (above Buyer threshold); Creates input for urgent payment requests. Additional information: Takes proactive actions to ensure prompt progress and execution of invoice validation with all the actors of the invoice approval process; Updates P2P master data when required (banking information); In case of reception of invoice without a mandatory Purchase request, P2P Officer help requester to perform regularization; Interactions and operational support to all of our internal contacts in English (e.g: general accounting, management auditors, P2P team, buyers, internal auditors) and external (e.g: suppliers). Qualifications Degree from a Business School or University closely related to Finance and Economics; E-Procurement solutions / Purchase to Pay and / or accounting knowledge; Ivalua or another Procure to pay tools; Knowledge of share service center; Knowledge of MS Office (Excel); Fluent English (mandatory). Soft Skills: Capacity to evolve in an international environment; Level of orientation to details; Analytical skills; Delivery oriented; Client centric orientated; Autonomous and pro active; Operational mindset. We will only consider English cv's. Additional Information Early morning. Campo 24 de Agosto. In 4 minutes, you are clocking in at the office. After grabbing a cup of coffee and fresh fruit, pick up your laptop and choose your spot for the day. It's going to be a busy one: French class before lunch and, just after, quick medical appointment at Natixis doctor's office. Lunch break. Outside in the big terrace (look at your crops at the Urban Garden; ready to harvest!) or, if you feel like stretching your legs, walk downtown to grab lunch. Back inside. Quick sprint review (working together anywhere means virtual happy birthday to that colleague in Paris that just turned 35). The afternoon went flying (tasks, reports, calls, some jokes with your teammates). End it on a high note: just one PlayStation game or the final match for that ping-pong tournament. Tomorrow, you complete that certified technical training and the day after, you will work from home, taking advantage to finally do that online course on Udemy. Once you are done with your tasks for the day, you can visit the office for a board games session or show up at the rehearsal of one of Natixis bands. If that is too steady for you, meet your colleagues to surf some waves or join them in a football match.