EXECUTIVE ASSISTANT

U.
.
- Culture, flexibility and purpose By playing this video you consent to Google/YouTube processing your data and using cookies – Learn more.
Position Description.
CGI is actively seeking a highly organized, proactive, and resourceful professional to join our team as an Executive Assistant! The ideal candidate will possess exceptional time management skills and a proven track record of providing outstanding support in a fast-paced environment.
This career opportunity requires a detail-oriented individual who can anticipate needs, manage multiple priorities, and handle confidential information with discretion.
Preference is for someone willing to be in the office 5 full days a week with a successful track record of support.
This position is located in our Sacramento, CA office.
Your future duties and responsibilities.
How you'll make an impact Executive Support.
Provide administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Complete assigned project work and ad hoc data requests as needed.
Communication Management.
Act as the primary point of contact between executives and internal/external stakeholders.
Screen and direct emails and correspondence.
Document Preparation.
Prepare reports, presentations, meeting agendas, and minutes.
Ensure that all materials are accurate, well-organized, and completed in a timely manner.
Obtain and submit signature approvals for executives in the unit.
Event Coordination.
Plan, organize, and execute executive meetings, conferences, and local events, including logistics, venue selection, and catering.
Confidentiality.
Handle sensitive and confidential information with the utmost discretion.
Office Management.
Oversee office operations and supplies, maintaining an efficient work environment for the executives.
Serve as a back-up receptionist during breaks or when the primary receptionist is out of the office.
Team Collaboration.
Work closely with other administrative assistants, departments, and external partners to ensure smooth operations and effective communication.
Travel & Expense Management.
Manage complex travel itineraries, accommodations, and expenses for the executive team, ensuring cost-effectiveness and efficiency.
Required qualifications to be successful in this role.
What you'll bring • High school diploma with 10 years of successful executive support • Exceptional organizational and time-management skills • Strong written and verbal communication, adept at interacting with senior leadership and external partners • Proficient in Microsoft Office Suite and SharePoint • Independent worker with good judgment and quick problem-solving abilities • High professionalism, integrity, and attention to detail • Maintains confidentiality and discretion • Calm under pressure, resolving issues swiftly and professionally • Flexible with working outside business hours • Builds and nurtures relationships across the enterprise and with key stakeholders • Creative and proactive in improving efficiency and organization • Energetic, with executive presence and a positive attitude Minimum Education Required.
High School Diploma/GED “CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role.
The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications.
To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role.
Compensation decisions are dependent on the facts and circumstances of each case.
A reasonable estimate of the current range for this role in the U.
.
is $." At CGI we call our professionals “CGI Partners” to reinforce that all who join our team are, as owners, empowered to participate in the challenges and rewards that come from building a world-class company.
CGI s benefits include.
Competitive base salaries Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category 401(k) Plan and Profit Participation for eligible CGI Partners Generous holidays, vacation, and sick leave plans Comprehensive insurance plans that include, among other benefits, medical, dental, vision, life, disability, out-of-county emergency coverage in all countries of employment; Back-up child care, Pet insurance, a CGI Partner Assistance Program, a 529 college savings program, a personal financial management tool, lifestyle management programs and more #LI-JP1 Skills.
Customer Service & Support Event Management What you can expect from us.
Together, as owners, let’s turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging.
Here, you’ll reach your full potential because… You are invited to be an owner from day 1 as we work together to bring our Dream to life.
That’s why we call ourselves CGI Partners rather than employees.
We benefit from our collective success and actively shape our company’s strategy and direction.
Your work creates value.
You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You’ll shape your career by joining a company built to grow and last.
You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team—one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.
CGI provides reasonable accommodations to qualified individuals with disabilities.
If you need an accommodation to apply for a job in the U.
., please email the CGI U.
.
Employment Compliance mailbox at .
You will need to reference the Position ID of the position in which you are interested.
Your message will be routed to the appropriate recruiter who will assist you.
Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job.
Emails for any other reason or those that do not include a Position ID will not be returned.
We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.
.
are contingent upon the ability to successfully complete a background investigation.
Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.
Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check.
CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.